The Data Protection Act 1998 (the DPA) places restrictions on the processing of personal data by a data controller. We collect personal information from you when you communicate with us using any media or in person. We may also collect personal data which relates to you from third parties. We process your personal data for the purposes set out below.
1. Processing Personal Data
Depending on your relationship with us, NERF and entities associated with NERF (together referred to as NERF) shall process your personal data for the following purposes:
- the general objectives of the NERF;
- communicating with you regarding the activities of NERF;
- providing information to you in connection with fundraising;
- administration and archiving;
- keeping you informed of and obtaining your views about NERF's activities;
- processing information relating to NERF’s fundraising activities;
- (if you explicitly consent) or we are otherwise permitted to do so under the Privacy and Electronic Marketing (EC Directive) Regulations 2003, sending electronic marketing communications to you keeping you informed about the activities of NERF or any of the activities listed here;
- processing any enquiries or complaints raised by you and responding to any communications from you;
- (if you explicit consent) transferring to third parties with whom we have a business relationship;
- statutory and regulatory compliance;
- investigating any misuse by any person of our products and any accusation of wrongdoing;
- administration of an online application for employment with NERF; and
- providing information to credit reference agencies.
We will process personal data as set out in this Privacy Statement and in accordance with applicable laws and regulations.
Prior to processing your personal data, we ensure that we are entitled to do so under a specific condition of the DPA or that you have consented to such processing. You may withdraw your consent to future processing of your personal data for some of the above purposes by e-mailing email@example.com.
As noted above, we may send you information and by providing your contact details through the Website, you are providing your consent to receiving this. You may opt out at any time via e-mail at firstname.lastname@example.org. If a statutory condition applies which allows us to process your personal data and you withdraw consent to process your personal data, this will not necessarily mean that we cease to process your personal data should we be under a statutory duty to do so.
2. Sensitive Personal data
Certain personal information is categorised by the DPA as 'Sensitive Personal Data'. In some circumstances, we provide you with the opportunity to inform us of your sensitive personal data, e.g. whether or not you are registered as disabled. You may also wish to inform us about your sensitive personal data to ensure that we can provide you with the most appropriate service. We treat such sensitive personal data with the utmost care. By providing us with this data you are consenting to our processing it for the purposes for which it was given. Please note that if you fail to inform us of any sensitive personal data which may be relevant to your circumstances this may mean that we cannot provide you with the most appropriate service.
3. Sharing Your Information
We do not share your personal data with any third parties for marketing purposes.
4. Direct Marketing
You have the right under the DPA to request that we do not process your personal data for the purposes of direct marketing. If you would prefer that we cease to send you direct marketing information, please contact us via email@example.com. Please note that if you do so, the only information that you will receive from us will be directly solicited by you.
5. Anonymised Analysis
We may also collect information to perform anonymised, statistical analysis of your interaction with the Website.
We use technology to track the patterns of behaviour of visitors to the Website. This can include using a 'cookie', pieces of information that are transferred to an individual user's hard drive for record keeping purposes. This includes your name, log-in status, and confirmation that you have read our terms and conditions. It is possible for NERF to retrieve the information stored in the cookie.
7. European Economic Area (EEA)
Please note that information displayed on this Website or sent to the us over the Internet may be transferred outside of the EEA, where data protection laws are not as strong as within the EEA. By providing your contact details through the Website, you are consenting to such transfers.
8. Continued Processing
We may continue to process your personal data after you have ceased to be engaged with us if we have sent you any information requested by you for as long as is necessary and whilst there is a condition under the DPA which permits the Charity to process your personal data.
9. Changes to the Privacy Statement
From time to time, we may amend the way in which we process personal data to enhance the level of service that we offer to you. This may lead to changes in how we collect and/or use your personal information. Any such changes will be notified to you either at the point any new personal information is collected or by us updating this Privacy Statement. Your subsequent use of this Website or submission of personal information to us will be deemed to signify your acceptance to the changes.
10. Security and confidentiality
Any personal information you send to us will be treated in confidence unless you are informed otherwise. Where you are required to submit sensitive information to us, e.g. banking or credit card details, we use encryption technology to minimise the risk of unauthorised access to and improper use of your personal information. However, please be aware that despite the security measures we have in place, no computer system is completely secure and there is always some degree of risk whenever personal information is transferred.
11. Links to other websiteS
The Website provides links to other website that offer products, services and materials we think will be of interest to you. Some of these websites are operated in conjunction with other organisations and some are operated solely by independent organisations.
The Website sets out our views on various topics which you may wish to consider. The views expressed on the Website are not intended to constitute advice and readers should not rely on them as such. We accept no responsibility for the accuracy of our information on the website or the use to which it is put. The Website contains links to other websites. We have included these links, because we believe the information contained in them may be of interest to visitors to the website. NERF does not endorse these website and does not necessarily accept or agree with content contained therein. Moreover, we do not monitor these websites and have no control over their content. NERF does not accept responsibility for the privacy policies and practices of any website which is linked to the Website. The information on the Website is available to anyone, subject to copyright and the necessary credits to NERF and the individual authors. We make every attempt to ensure its accuracy and the content of the Website is based on our best judgement. However, it will not be appropriate for every person and/or organisation in all circumstances.
13. Contact us
If you have any queries relating to this Privacy Statement or you wish to notify us about any of the matters set out above, please feel free to contact us via firstname.lastname@example.org.